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MULTIPLE VENUE LINK-UP FOR ‘TIME TO TALK’ CONSULTATION FORUMS
Client: The Glasgows Group on behalf of the COI for DCSF
Background:
THE DCSF were conducting a major consultation – with experts, professionals, children and parents –
on the delivery of children’s services to help the department develop its new Children’s Plan.
As part of this consultation, DCSF conducted deliberative research using ‘Time to Talk’ Forums to
gather the views and opinions of children, young people, professionals and policy experts.
The ‘Time To Talk’ Forums were held simultaneously in 4 locations across England, with up to 150
participants in each location. The organisers wanted to bring the venues together, throughout the day,
in order that:
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Participants at each venue could hear what people around the country in other forums were
saying
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Ministerial attendance of the forums, including at the London forum that of the prime minister,
the Rt Hon Gordon Brown MP could be relayed to all venues
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Polling results at each location could be shared across locations
Naturally bringing together the separate forums together throughout the course of the day helped
participants to appreciate they were participating in a national event and helped underpin the
importance of the event to them.
What Did FlyOnTheWall deliver?
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Provision of two-way satellite links for audio and video between the remote location venues of
London, Birmingham and Portsmouth and the main hub venue in Leeds
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Provision of continuous coverage of activity over the day using a mixture of feeds from each location to provide a ’broadcast mix’ delivered back to each of the four locations.
Challenges we faced and overcame
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Timings were tight – we were commissioned with nine working days before delivery at the event
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The venues were chosen and booked, before the decision to link the four events was taken. This provided us with a challenge as none of the venues were entirely appropriate for filming or delivering a nationwide satellite link-up.
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Tight booking timings meant that together with the event organisers we had one evening to setup and rehearse
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To ensure the client got value for money by taking advantage of the broadcast deployment throughout the entire day, ensuring the ‘national’ feel of the event was maximised
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Synchronising a national timing plan across the four venues
Deliverables
The event was a huge success – with a seamless linkup between the four venues.
In addition to the distribution of the opening address by the Prime Minister, the satellite link-up was able to provide substantial value throughout the course of the day, enabling the delivery of a truly nationwide simultaneous event.
‘The delivery of the Time to Talk Four Venue Link-Up was a huge team effort and FlyOnTheWall played an essential role bringing not just technical know-how but creative flair to help make it an engaging and memorable event for all’
Harry McRandle, Executive Project Manager - The Glasgows Group
“I breathe a sigh of relief when FlyOnTheWall are involved in a project, they always make it happen and I haven’t found a safer pair of hands in the broadcast industry.”
Harry McRandle, Executive Project Manager - The Glasgows Group
Facts and Figures
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4 venue 2-way satellite link up
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150 participants per location
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Video and audio production at each location
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32 hours of airtime
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4 satellite uplink units
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6 satellite engineers
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4 portable production units
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6 camera operators
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4 floor managers
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